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CompetePartner

Event Production Team Roles

Welcome to the Genius Prize Event Team Templates, designed to help nonprofit league owners efficiently organize staff and volunteers to execute impactful youth competitions. These templates outline roles and responsibilities to execute a successful Genius Prize competition at various staffing levels.

Each template is tailored for a specific team size—3, 4, or 8 core staff members—and includes:

  1. Staff Organization Overview: A summary of the team’s structure and key areas of focus.
  2. Role Assignments and Descriptions: Detailed breakdowns of responsibilities for each role, emphasizing collaboration and efficient resource management.
  3. Volunteer Integration: Suggestions for incorporating community volunteers to supplement staff efforts and strengthen local engagement.
  4. Key Timeline/Workflow Guide: An overview of critical milestones to help league owners stay on track as they prepare for, execute, and follow up on competitions.

Whether you’re working with a small team or have a full staff, these templates can help you organize roles, recruit volunteers, and ensure the success of your league’s competition.

Why Are These Templates Important?

Running a Genius Prize competition requires careful planning, effective leadership, and active community engagement. These templates help league owners:

  • Streamline Operations: Assign clear responsibilities to each team member and avoid duplication of efforts.
  • Maximize Impact: Leverage the expertise of staff and volunteers to create a memorable and empowering experience for youth participants.
  • Promote Scalability: Adapt the roles and workflow to different team sizes as your league grows over time.

By following these templates, your league can efficiently bring communities together to support youth-led problem-solving, celebrate creativity, and unlock the untapped genius in your community.

Genius Prize League Team Template – Staff of 3

Staff Organization Overview

This section outlines roles to execute a Genius Prize competition with three core staff members. Your team will oversee competition planning, execution, and community engagement while leveraging volunteers to fill additional gaps.

Role Assignments and Descriptions

  1. Coordinator (Leadership + Operations)

    • Oversees competition planning and execution.

    • Liaises with Genius Prize HQ.

    • Manages the competition day flow, including timing and overall logistics.

  2. Community Engagement Specialist (Outreach + Sponsorship)

    • Recruits teams and Pathfinders.

    • Secures sponsorships and builds community partnerships.

    • Promotes the competition through social media and local marketing efforts.

  3. Technical Support Specialist (AV, Media, + Creative Operations)

    • Handles audiovisual setup for live presentations and equipment troubleshooting.

    • Manages digital content like flyers, social media posts, and event programs.

    • Oversees technical operations during the competition.

Volunteer Integration

  • Volunteers can assist with:

    • Event setup and takedown.

    • Registration and team check-in.

    • Serving as timekeepers.

Genius Prize League Team Template – Staff of 4

Staff Organization Overview

This section outlines roles to execute a Genius Prize competition with four core staff members. The fourth role allows for better specialization in supporting participants and volunteers.

Role Assignments and Descriptions

  1. Coordinator (Leadership + Event Flow Management)

    • Leads all competition operations.

    • Ensures schedules are followed and manages unforeseen challenges.

  2. Outreach Lead (Recruitment, Sponsorships, Marketing)

    • Manages recruitment of teams and Pathfinders.

    • Secures funding and sponsorships.

    • Oversees event publicity through digital and local media.

  3. Participant Support Lead (Team/Volunteer Management)

    • Recruits and trains volunteers for event day.

    • Provides ongoing support to team coaches and participants.

    • Ensures smooth communication and resource sharing.

  4. Technical and Creative Manager (AV, Media, Creative)

    • Oversees technical systems for presentations.

    • Creates promotional materials and digital media content.

    • Troubleshoots audiovisual issues on competition day.

Volunteer Integration

  • Volunteers can assist with:

    • Registration and hospitality.

    • Stage and audiovisual transitions.

    • Post-event surveys and feedback collection.

Genius Prize League Team Template – Staff of 8

Staff Organization Overview

This section outlines roles to execute a Genius Prize competition with eight core staff members. With this structure, each role focuses on a specific area to ensure efficient management of large competitions.

Role Assignments and Descriptions

  1. Competition Director (Overall Leadership)

    • Provides overall leadership for the competition.

    • Manages relationships with Genius Prize HQ and sponsors.

  2. Outreach Coordinator (Sponsorships + Partnerships)

    • Focuses on sponsorship acquisition and local partnerships.

    • Recruits Pathfinders and ensures participant engagement.

  3. Marketing Specialist (Social Media + Communications)

    • Develops and executes marketing campaigns.

    • Manages social media and local media outreach.

  4. Participant Liaison (Team/Volunteer Support)

    • Recruits and trains volunteers.

    • Serves as the main point of contact for coaches and participants.

  5. Event Operations Lead (Venue Logistics + On-Site Support)

    • Manages venue logistics and setup.

    • Oversees registration, check-in, and on-site troubleshooting.

  6. Technical Coordinator (AV Systems + Troubleshooting)

    • Ensures audiovisual systems are operational.

    • Oversees technical support for presentations.

  7. Media Content Creator (Photography, Video, + Promotions)

    • Captures photos and videos during the event.

    • Manages live-streaming or post-event media content creation.

  8. Prize and Community Relations Manager (Awards + Engagement)

    • Organizes and distributes prizes.

    • Acknowledges sponsors and engages community members during the event.

Volunteer Integration

  • Volunteers can assist with:

    • Pre-event promotions like flyer distribution.

    • Hospitality and registration.

    • Supporting team presentations or gizmo demonstrations.